Who We Are

Surrey Walks Club (www.surreywalksclub.org.uk) (‘we’ or ‘us’ or ‘our’) gather and process your personal information in accordance with this privacy notice and in compliance with the relevant data protection Regulation and law. This notice provides you with the necessary information regarding your rights and obligations, and explains how, why and when we collect and process your personal data and is valid from May 2018.

Information That We Collect

Surrey Walks Club (www.surreywalksclub.org.uk) processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than already specified in this notice.

The personal data that we collect from you may include: –

  • Name
  • Address
  • Personal Email
  • Telephone Number
  • Mobile Telephone Number

We collect information in the following ways: –

  • Membership Registration Form

How We Use Your Personal Data (Legal Basis for Processing)

We take your privacy very seriously and will never disclose, share or sell your data without your consent, unless required to do so by law. We only retain your data for as long as is necessary and for the purposes specified in this notice. Where you have consented to us providing you with promotional offers and marketing, you are free to withdraw consent at any time.

The purposes and reasons for processing your personal data are detailed below: –

  • We collect and store your personal data in order to provide membership services

Your Rights

You have the right to access any personal information that Surrey Walks Club (www.surreywalksclub.org.uk)  processes about you and to request information about: –

  • What personal data we hold about you
  • The purposes of the processing
  • The categories of personal data concerned
  • The recipients to whom the personal data has/will be disclosed
  • How long we intend to store your personal data for
  • If we did not collect the data directly form you, information about the source

If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to update/correct it as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.

You also have the right to request erasure of your personal data or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us and to be informed about any automated decision-making that we use.

If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the relevant request; this is to ensure that your data is protected and kept secure.

Sharing and Disclosing Your Personal Information

We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. We may use third parties (e.g. accountants, hotels, walking tour operators) however all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.

Safeguarding Measures

We take your privacy seriously and we take every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place, access controls, authentication, IT security and physical security measures.

Data is stored in digital form by the Membership Secretary. Data may also be held by Committee members in order to send out walks programmes and other SWC communications. Access to
computers containing personal data is password protected. Any paper based data records are stored in a secure location. All information is stored in compliance with the GDPR Regulations 2018 (GDPR).

Photographic images of members present on walks or at Surrey Walks Club social events may be published on the website  www.surreywalksclub.org.uk.

Consequences of Not Providing Your Data

You are not obligated to provide your personal information to Surrey Walks Club (www.surreywalksclub.org.uk) , however, as this information is required for us to provide you with our services/deliver your products/legitimate interests, we will not be able to offer some/all of our products or services without it.

How Long We Keep Your Data

Surrey Walks Club (www.surreywalksclub.org.uk)  only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations.  The personal data of any person who cancels their membership will be removed immediately by the Membership Secretary.

Where you have consented to us using your details for direct marketing, we will keep such data until you notify us otherwise and/or withdraw your consent.

Contacting Us

If you wish to know which data we hold about you or wish to withdraw consent to use this data, please contact the Membership Secretary:

Clare Leeming
3 Belmont
KT13 0BY


Cookies and Other Tracking Technologies

Some of our web pages utilise “cookies” and other tracking technologies. A “cookie” is a small text file that may be used, for example, to collect information about website activity. Some cookies and other technologies may serve to recall Personal Information previously indicated by a web user. Most browsers allow you to control cookies, including whether or not to accept them and how to remove them.

You may set most browsers to notify you if you receive a cookie or you may choose to block cookies with your browser, but please note that if you choose to erase or block your cookies, you will need to re-enter your original user ID and password to gain access to certain parts of the website. Tracking technologies may record information such as Internet domain and host names; Internet protocol (IP) addresses; browser software and operating system types; clickstream patterns; and dates and times that our site is accessed. Our use of cookies and other tracking technologies allows us to improve our website and your web experience. We may also analyse information that does not contain Personal Information for trends and statistics.


A cookie is a small file, typically of letters and numbers, downloaded to your device when you visit our website.

We use cookies and we need to let you know about what cookies we are using and obtain your consent to place them on your device.

Cookie type Cookie name Purpose More information
Google Analytics __utma
These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited. Click here

If you want to manage your cookies then you can do this via your browser or alternatively please visit http://www.aboutcookies.org/ for up to date information about cookie management.